# Vaahan: Trucking Compliance Software Built for Real Fleets. Canonical page: https://fleetregulators.com/vahaan Page type: Page Summary: Vaahan is a pilot trucking compliance platform for supported HOS and DVIR workflows. Currently in limited pilot. Contact Fleet Regulators to learn more. --- [Home](https://fleetregulators.com/) → [Services](https://fleetregulators.com/services) → Vaahan Trucking Compliance Software Vaahan supports a case-based workflow for supported HOS and DVIR issues, with assigned ownership and human review. Samsara is the current confirmed ELD integration. Currently in limited early access. **Early access program:** Vaahan is currently accepting a limited number of fleet pilots. Visit [vaahan.ai](https://vaahan.ai) for current availability and pricing. Vaahan is a pilot compliance software platform for trucking fleets. Its current confirmed workflow covers supported HOS violation detection and case creation, DVIR-reported vehicle-defect cases through the ELD workflow, case ownership, human review, supported follow-up or corrective workflows, and workflow history. Samsara is the current confirmed ELD integration. It is designed for fleets that can provide people for review and follow-through. What Vaahan Does ## Case-Based Monitoring. Human Review Where Needed. Most compliance problems start the same way. A supported issue is detected, but no one owns the follow-up. Vaahan is designed to turn supported HOS and DVIR issues into tracked cases with a documented workflow and a responsible owner. #### HOS Violation Cases Supported HOS violations detected through the connected ELD workflow create tracked cases with an assigned owner. #### DVIR Defect Cases Vehicle defects reported through the supported ELD and DVIR workflow create cases for ownership, review, and follow-up. #### Case Ownership Each supported case can have a responsible owner so the next action and follow-through are visible. #### Human Review Vaahan organizes supported issues for human review and intervention where context, judgment, or corrective action is required. #### Workflow History Supported cases retain workflow history so teams can see ownership, follow-up, and the documented status of an issue. #### ELD Integration Samsara is the current confirmed ELD integration for the pilot. Other integrations are not treated as current capability without confirmation. How It Works ## From Issue Detected to Issue Resolved. Most compliance tools stop at the alert. The problem surfaces, a notification fires, and then it is up to whoever sees it to figure out what to do next. That gap between detection and resolution is where violations accumulate. Vaahan is built around a workflow designed to close that gap. The pilot architecture works like this: 01 #### Issue Detected Supported HOS violations and DVIR-reported vehicle defects are detected through the current Samsara and ELD workflow. 02 #### Case Created Each supported HOS violation and DVIR-reported defect becomes a tracked case with an assigned owner. 03 #### Follow-Up Tracked Supported follow-up or corrective workflows and case history keep the issue, owner, and documented status together. 04 #### Human Review Where Needed Some issues resolve with a driver notification. Others require a person: a corrective action conversation, a documentation update, a decision about what the pattern means. The system surfaces what needs human attention. It does not pretend to replace it. 05 #### Workflow History Retained Supported cases retain a history of what was flagged, who owned it, and what follow-up was recorded. Human teams remain responsible for compliance decisions and audit preparation. Pilot stage note HOS violation detection and cases, DVIR-reported defect cases through the ELD workflow, case ownership, human review, supported follow-up or corrective workflows, and workflow history are part of the current pilot baseline. Driver-document expiration cases, broader escalation automation, broader proactive or predictive compliance, deeper AI layers, and broader vertical-AI functionality remain in development. Features vary by pilot configuration. Visit [vaahan.ai](https://www.vaahan.ai) for current availability. Where It Came From ## Built From Years of Doing This Work Manually. Most compliance software is built by software companies working from user research and product requirements. Vaahan came from a different direction. Rhythm Gandhi, founder of Fleet Regulators, spent years managing compliance manually for real trucking fleets: reviewing driver logs, tracking DQ file expirations, following up on violations, managing corrective action documentation, and watching what breaks down when nobody is paying close enough attention. That daily work surfaces the same patterns repeatedly. Violations that get flagged but never followed up. Maintenance defects that stay open because nobody owns them. Corrective action conversations that happened but left no record. Drivers who were told about a problem but nothing in the file shows it. Documents that expired while dispatch was handling ten other things. Vaahan's workflow architecture was built around those patterns. The steps Fleet Regulators was already doing manually for clients, issue detection, case creation, owner assignment, driver follow-up, documentation, and history retention, rebuilt into a software workflow informed by real compliance work. Who This Fits ## Best for Fleets That Self-Manage Compliance. Vaahan is not a compliance department. It does not review driver qualification files, manage your drug and alcohol program, or prepare your documentation for a DOT audit. It is a monitoring and case-workflow tool that still requires human review and follow-through. That is the right fit for a specific type of fleet: - You have an internal safety manager or owner who actively reviews compliance - Your ELD is Samsara, the current confirmed pilot integration - You want supported HOS and DVIR issues organized into owned cases - You have a person available for review, corrective action, and follow-through - You want a documented workflow history for supported compliance cases - You are comfortable managing DQ files, drug testing, and audit prep internally If your compliance operation currently lives in someone's inbox, a shared spreadsheet, and periodic check-ins, software monitoring alone may not be enough. That is where a managed compliance service fits instead. Human in the Loop ## What Software Handles. What People Still Do. Software does not eliminate human judgment. It changes where human judgment is needed. Without automation, a person spends significant time just trying to notice things: pulling ELD reports, checking renewal calendars, reviewing logs to see if anything looks wrong. Automation handles the noticing. But the response still requires a person. Software handles - →Detect supported HOS violations - →Create HOS and DVIR defect cases - →Assign cases to responsible owners - →Track supported follow-up and case history - →Connect to the current Samsara integration People still do - →Interpret what a pattern actually means - →Review driver files and documentation - →Communicate context, expectations, consequences - →Decide when a violation needs a corrective action plan - →Validate that the documentation matches the operation - →Manage drug and alcohol program compliance - →Prepare for and respond to audits The strongest compliance operation combines both layers. Software reduces the manual detection and reminder burden so the people doing compliance work can focus on the judgment calls that actually matter. The model that fits your fleet depends on which layer you are currently missing. Some fleets need the software layer. Some need the human layer. Some need both. See the full breakdown: [Trucking Compliance Software vs. Managed Compliance: Which Model Fits Your Fleet?](https://fleetregulators.com/blog/trucking-compliance-software-vs-managed-compliance) The Safety Gal's Take Software catches what's in the ELD. It does not catch the driver with an expired medical certificate, the DQ file that's missing a page, or the renewal that slipped because dispatch forgot to tell anyone. Both problems are real. Which one is hurting your fleet right now is the actual question worth answering. Client Result SBS Trucking Services - 5 Trucks ### From Audit Crisis to Long-Term Compliance. SBS Trucking came to Fleet Regulators 15 days before a DOT audit. Vehicle Maintenance BASIC was at 93%. After six months of active compliance work, that score dropped to 65%. Three years later, most BASIC scores are below 50%. This kind of result comes from consistent daily attention to the details, not a one-time fix. Software helps catch problems early. The follow-through is what keeps them from coming back. [See more client results →](https://fleetregulators.com/results) ### Not Sure Which Fits? Request a free compliance review. We'll look at your current setup and tell you honestly whether software monitoring, a managed service, or both makes sense for your fleet. [Request a Free Compliance Review →](https://fleetregulators.com/contact) #### Related Services [Fractional Safety Department](https://fleetregulators.com/fractional-safety-manager) [HOS Compliance](https://fleetregulators.com/hours-of-service-compliance) [Driver Qualification Files](https://fleetregulators.com/driver-qualification-files) [CSA Score Improvement](https://fleetregulators.com/csa-score-improvement) [DOT Audit Help](https://fleetregulators.com/dot-audit-help) #### Compare Models [Software vs. Managed Compliance](https://fleetregulators.com/blog/trucking-compliance-software-vs-managed-compliance) [Fractional vs. Full-Time Safety Manager](https://fleetregulators.com/blog/fractional-safety-manager-vs-full-time) [What Trucking Compliance Costs](https://fleetregulators.com/blog/how-much-does-trucking-compliance-cost) [What Should Compliance Software Do?](https://fleetregulators.com/blog/what-should-trucking-compliance-software-do) FAQ ## Common Questions. **What is Vaahan?** Vaahan is a pilot trucking compliance software platform with supported HOS violation detection and case creation, DVIR-reported vehicle-defect case creation through the ELD workflow, case ownership, human review, supported follow-up or corrective workflows, and workflow history. Its current confirmed ELD integration is Samsara. **Which ELD providers does Vaahan work with?** Samsara is Vaahan's current confirmed ELD integration. Other integrations should not be treated as current capability without direct confirmation. **Who is Vaahan best suited for?** Vaahan is suited to fleets that want a case-based workflow for supported HOS and DVIR issues and have people available for ownership, review, and follow-through. It is currently in a limited pilot program. **What is the difference between Vaahan and Fleet Regulators?** Vaahan is a pilot software platform for supported HOS and DVIR case workflows, ownership, and workflow history. It does not replace driver qualification file management, drug and alcohol program administration, corrective action documentation, or audit preparation. Fleet Regulators is a managed compliance service that provides the human compliance work. The two are complementary and separately operated. **Can I use both Vaahan and Fleet Regulators?** Yes. A carrier can use Vaahan's supported case workflows alongside Fleet Regulators for driver qualification files, drug and alcohol program administration, audit preparation, and other compliance work requiring human review and follow-through. What This Page Is Not - Not a guarantee of any compliance outcome or CSA score improvement. - Not an endorsement of all claims made on the Vaahan website. - Not legal or regulatory advice. - Fleet Regulators and Vaahan are separate services. Vaahan is independently operated by its own team.