Fleet Regulators - The Safety Gal

Your Fleet Is Running.
Is Your Compliance?

Most trucking companies don't find out they're non-compliant until DOT, their insurer, or a plaintiff attorney tells them. By then, it's expensive. We make sure you find out first, before it costs you.

Book a Free Compliance Review → See Client Results
Featured In
Truck U - 10-Part Safety Series
Ship Happens - Founder Feature
"She's not just in the safety game - she's changing it."
Start Here

Choose What Brought You Here

Pick what is actually going on. We will point you to the right place.

I got a DOT audit notice My CSA scores are hurting me My insurance renewal has me nervous I just got my authority I need someone to manage compliance My drivers keep getting violations I was involved in a serious accident I just want a compliance review
The Real Problem

You Don't Have a Compliance Problem.
You Have an Awareness Problem.

Most trucking company owners are already managing drivers, customers, maintenance, insurance, payroll, and freight. Compliance becomes one more thing on an overflowing plate.

But here's what nobody tells you: FMCSA doesn't care how busy you are. And the violations that will cost you the most are almost always the ones you didn't know you had.

One missed issue quietly becomes:

  • Rising CSA scores that brokers can see in real time
  • Insurance renewals that come back 20-40% higher
  • Lost freight because you no longer qualify
  • A DOT audit with records you can't find in time
  • A plaintiff attorney turning a violation into a $20M lawsuit

That's where we come in - catching what you didn't know to look for, before someone else does.

What we've learned

Most compliance problems don't come from bad intentions.

They come from no system. No one watching the details. No daily review. No accountability when something slips.

The carriers who get blindsided by DOT aren't bad operators. They're overwhelmed operators who needed someone in their corner before the letter arrived.

That's exactly why Fleet Regulators exists.

Not sure where you stand?

Book a free compliance review. We'll pull your current BASIC scores, walk through your risk profile, and tell you exactly where you're exposed - no sugarcoating.

Book Your Free Review →
Rhythm Gandhi - Founder of Fleet Regulators, The Safety Gal
3+Years In
Meet Your Guide

Hi, I'm Rhythm.
The Safety Gal.

I didn't plan to end up in trucking. I graduated into hiring freezes and moved in with a cousin who owned a fleet. He brought me on for project management - build systems, create org structure, get the operation organized.

While doing that, I discovered safety and compliance. And I saw something that bothered me: good owners were getting blindsided by violations they didn't know they had - spending money on problems that could have been prevented, losing sleep over audits that didn't have to go that way.

Today, three years in, with a client portfolio where 9 out of 10 clients have stayed since day one (based on active client roster as of 2025), I know this is exactly where I'm supposed to be.

I'm 25. I'm a woman of color. I'm not the person you'd typically picture at a trucking conference - but I'm there. MATS, broker-carrier summit, rig shows, trucking championships. I love talking to drivers and seeing the work they do.

Read My Full Story →
Real Results

Real Carriers.
Real Outcomes.

Not testimonials. Transformation stories - with the before, the process, and the proof.

93→65
Vehicle Maintenance BASIC score reduced in six months through daily pre-trip systems, defect tracking, and driver accountability incentives.
SBS Trucking Services
85→71
HOS BASIC improved over five months. Drivers became more accountable. Management gained real visibility into fleet compliance for the first time.
Sandhu Trucking Services
$2,800→$0
IRP audit penalty reduced to zero through documentation review and compliance process management. Owner rebuilt a compliant new authority from scratch.
Navraj Trucking
See All Case Studies →
How We Help

Every Compliance Problem
Has a Real Cost.

Nobody wakes up needing "DQ file management." They wake up with a broker rejection, an audit letter, or an insurance renewal that came back 40% higher. We work backwards from the problem you feel - to the fix that solves it.

View All Services →
"I just got an audit letter."
DOT Audit Preparation
We help you organize documentation, identify gaps, and walk into the review ready - not scrambling.
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"My safety scores keep climbing."
CSA Score Improvement
We find the root cause - not just the symptom - and build systems to improve it consistently.
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"My insurance keeps going up."
Insurance & Compliance
We help you build the risk profile underwriters respect - with documentation, not excuses.
↗
"My drivers keep getting violations."
HOS & Log Auditing
Daily log reviews, violation tracking, driver coaching - before violations become patterns.
↗
"Would our files survive an audit?"
Driver Qualification Files
Complete DQ file management - organized, current, and ready for any review, any time.
↗
"I can't do all of this alone."
Fractional Safety Department
We become your outsourced safety team - daily monitoring, audit support, driver accountability, all of it.
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The Numbers

See What Non-Compliance
Could Be Costing You

Adjust the sliders to match your fleet. This is a rough estimate of the compliance exposure sitting in your operation, the kind of costs that show up when problems go uncaught.

Annual Insurance Premium $80,000
Roadside Inspections / Year 12
Driver Turnover / Year 3
Your Estimated Annual Compliance Exposure
$0
estimated costs at risk when compliance slips, not a guaranteed number
Insurance premium exposure $0
Potential violation fines $0
Potential out-of-service downtime $0
Driver turnover cost exposure $0
Assumptions we use (editable estimates, not official figures): Insurance exposure is modeled at about 18% of your premium, based on general premium movement we have seen when CSA scores change. Violation, downtime, and turnover figures use rough industry-style estimates (a share of inspections resulting in a fine, a share causing out-of-service downtime, and a per-driver replacement cost). These are planning estimates to show relative exposure, not sourced FMCSA penalty figures or a quote. Actual costs vary widely by carrier.
This calculator provides an estimate only. It does not guarantee savings, lower insurance premiums, improved CSA scores, or audit outcomes. Actual results depend on fleet size, inspection history, driver behavior, insurance market conditions, documentation quality, maintenance practices, and how consistently corrective actions are implemented.
Why Clients Stay

We're Not a Consultant.
We're Part of Your Team.

When you work with Fleet Regulators, you're not getting generic advice from someone reading regulations off a screen. You're getting someone who learns your operation, knows your drivers, and is actively watching for problems before they cost you.

Most compliance companies deliver a report. Then disappear. We stay - because knowing the problem isn't valuable. Solving it is.

📋

Daily Monitoring

Logs reviewed every day. Violations flagged same day. No waiting for weekly reports while problems compound.

🛡️

Honest Assessment

We tell you the truth about where you stand - even when it's not what you want to hear. That's what protects your business.

📈

Systems That Scale

Not a fix for one audit. A compliance foundation that grows with your fleet so problems don't return when you add trucks.

9/10
clients stay from day one
In a service business, retention is the only number that tells the real story. Ours says clients find value - and keep finding it.
Read the full client stories →
Client Voices

In Their Own Words.

"Rhythm helped us get our safety scores under control when we didn't even know how bad things had gotten. She found gaps we didn't know existed and fixed them fast. Our broker relationships improved within months."

RTL Carrier

"We were heading into a DOT audit with zero preparation. Fleet Regulators came in, organized everything, and walked us through the whole process. We passed. I don't want to think about what would have happened without them."

SBS Trucking

"Rhythm genuinely cares about your business. She doesn't just hand you a checklist - she builds systems that actually stick. Our drivers are more accountable, our files are clean, and I sleep better at night."

Tamana Truck Lines
Free Resources

Free Compliance Checklists

Practical checklists you can actually use. Download them, work top to bottom, and fix whatever you cannot check off. No catch.

DOT Audit

DOT Audit Readiness Checklist

Everything to organize before FMCSA asks: driver files, HOS records, your drug and alcohol program, maintenance, and what to do (and not do) after a notice arrives.

Download the Checklist → DOT audit help
Driver Files

Driver Qualification File Checklist

What belongs in every driver file and what commonly goes missing. If your DQ file system depends on memory, it is not a system.

Download the Checklist → driver qualification file management
Daily Logs

Daily Logbook Audit Checklist

The short daily review that catches HOS problems before they become patterns on your CSA score. Your ELD shows the data. It does not manage the driver.

Download the Checklist → HOS compliance support

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Let's Find Out What's Putting
Your Company at Risk.

Book a free compliance review and we'll identify opportunities to strengthen your operation, improve safety performance, and reduce unnecessary exposure - before someone else finds them for you.

Book My Free Compliance Review →