The Ops Shop by Fleet Regulators

Tools Built
In the Field.

Not templates from a consulting textbook. These are the actual systems Rhythm built while running safety for real carriers. Download them. Use them today.

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Spreadsheet System

Compliance Command Center

The master tracking system for fleets that need to see everything in one place. Driver files. Vehicle maintenance. CSA scores. Inspection history. Expiration dates. One spreadsheet that runs your whole compliance program.

  • Driver DQ file tracker with expiration alerts
  • Vehicle maintenance log and inspection history
  • CSA score monitoring dashboard
  • Drug and alcohol testing calendar
  • Corrective action log
  • Annual review reminder system
Cross-Department Operating System

No-Gaps Carrier Handoff System

The operating system that connects Dispatch, Safety, HR, Maintenance, and Management. Not just a driver packet. This is how information actually moves across your fleet so nothing falls through the cracks between departments.

  • Dispatch-to-Safety handoff protocols
  • HR-to-Safety DQ file coordination workflow
  • Maintenance defect reporting and follow-through
  • Driver violation escalation process
  • Management review checklist and cadence
  • Cross-department accountability tracker
AI Workflow Guide

Carrier AI Playbook

25 structured workflows built specifically for trucking compliance. Not generic prompts. Each workflow gives you the context to set up, the steps to follow, and the output to expect. HOS. Audit prep. Driver coaching. Policy writing. Actual useful results.

  • HOS and ELD violation review workflow
  • CSA score analysis and action plan workflow
  • DOT audit prep and response workflow
  • Driver coaching and corrective action workflow
  • Policy drafting and compliance review workflow
  • Insurance renewal risk summary workflow
A note on these products

These tools were built doing real compliance work, not writing about it. They reflect what actually works in the field. That said, regulations change, and every carrier situation is different. These are tools, not legal advice. If you are dealing with an active audit, a fatality, or a serious violation, you need a real consultant, not a spreadsheet.

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Who these are for

You Are Running
This Yourself.

Not every carrier can afford a full-time safety manager. Most small and mid-sized fleets have one person trying to keep up with logs, documents, inspections, renewals, and driver issues on top of everything else.

These tools do not replace a safety department. They give you a real system so you are not starting from scratch every time something goes wrong.

These tools fit if you are
  • An owner operator managing your own compliance
  • A small fleet with 2 to 20 trucks and no dedicated safety staff
  • A growing fleet that just hired its first safety coordinator
  • A dispatcher who also handles driver files and HOS
  • A new authority trying to set things up right from the start
  • An experienced carrier who wants to close the gaps before an audit
Rhythm Gandhi, Fleet Regulators founder
About the author

Rhythm Gandhi

Rhythm is a U.S. DOT compliance consultant and the founder of Fleet Regulators. She has managed safety programs for fleets from 1 truck to 150 trucks, handled multiple fatal accident audits, and helped carriers pull their scores back from the edge. She built these tools because she kept seeing the same gaps over and over. The Ops Shop is what she hands clients when they need to start somewhere practical.